Almost anyone you ask will say they dislike meetings. Employees feel like they’re a waste of time and they have more important things to do. But meetings do have their place, the key is to make them informative, short and accessible for your entire team. How do you make meetings more productive and reduce the distractions in the workplace? Start with teaching your team to communicate one-on-one.
- Casual interaction. It’s with no professional expectation that co-workers can connect over casual conversation in the workplace. They get to know one another which, in turn, gives them the ability to work together. It may seem like your team is wasting time talking about Game of Thrones, but they’re actually bonding over a shared interest, and that will help them trust each other. That can increase the productive if your staff meetings as your team learns valuable interpersonal communication skills.
- Things in common. Casual conversation creates community. When you know what you have in common with the people around you, it can increase the efficiency and effectiveness of how you work together. Finding out what you have in common, whether it’s a favorite TV show or sports team, will elevate your relationship to a more collaborative level. If people are on the same page about things they like, they will be about the work they’re doing as well.
- Trust through cooperation. Mutual trust and common interests can also breed cooperation rather than competition. When people are on the same team, they shouldn’t be competing for resources. They should be able to work together to accomplish the task at hand. Even if you feel like idle talk is a waste of time, it’s building trust through cooperation.
- Get down to business. To make meetings more effective, harness this casual conversation and focus your meeting to only the necessary things. Once they’ve built trust with each other, they also have to have trust in management. Start meetings on time, discuss only the most important topics, keep people on task and end when you said you would. If there are additional things that need to be discussed, do it away from the meeting. If you foster regular communication, even about things as innocuous as TV, you’re facilitating strong communication skills that will carry through your meetings and beyond.
Do you want to have more productive meetings? The team at ProStaff can help you put together a team that works great together, so give us a call.